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ASUI Rules and Regulations -  download as PDF
Table of Contents
1000.000 ELIGIBILITY FOR ASUI
1010.000 Eligibility for ASUI Members
1010.010 Any undergraduate student currently enrolled at the University of Idaho, carrying at least one (1) University Of Idaho credit, and having paid the ASUI Membership Fees(section 7090.020) for the current semester is eligible for membership.
1020.000 Eligibility for Elected and Appointed Officials
1020.010 ASUI elected and appointed officials shall be members of the ASUI and must maintain their ASUI membership throughout their terms.
1020.020 Diversity Awareness Training for Elected and Appointed Officials
1020.021 All salaried elected and appointed officials of the ASUI must attend a diversity awareness training session each semester. The purpose of this training is to educate ASUI leaders on diversity issues around campus.
1020.022 The diversity awareness training session shall occur in the first four (4) weeks of each semester.
1020.023 If unable to attend the diversity awareness training session, the ASUI official in question may attend a private training session at the discretion of their respective department head.
1020.024 The diversity awareness training session shall be conducted by the ASUI Senate President Pro-Tempore, the ASUI President and the ASUI Diversity Affairs Director with cooperation with the ASUI advisor and any other groups deemed appropriate by the ASUI President, ASUI Senate President Pro-Tempore and ASUI Diversity Affairs Director.
1030.000 Eligibility for Elected Officials
1030.010 All ASUI elected officials must maintain one (1) of the following two (2) academic eligibility requirements: 1) cumulative grade point average of a 2.35 or greater; or 2) a previous semester grade point average of a 2.5 or greater.
1030.011 Any elected official who cannot meet either of the academic eligibility requirements in Section 1030.010 of the ASUI Rules & Regulations shall be placed on ASUI academic probation. Any elected official on ASUI academic probation may continue to serve for one (1) semester. Any elected official on ASUI academic probation who does not meet the academic eligibility requirements in Section 1030.010 of the ASUI Rules & Regulations after one (1) semester shall be dismissed immediately.
1030.012 ASUI academic probation shall be defined as the conditional temporary suspension of an ASUI member's right to run for or be elected to any ASUI elected position. ASUI academic probation shall not exceed one (1) semester.
1030.020 All elected ASUI officials’ academic eligibility shall be verified by the Idaho Commons and Student Union Director.
1030.030 No ASUI elected official shall serve as a department head or as a voting member of a governing board of any ASUI department except in order to fulfill the official duties associated with the elected office.
1030.040 No elected ASUI official shall hold any other salaried ASUI position.
1030.050 Additional eligibility requirements shall be specified in the ASUI Constitution.
1040.000 Eligibility for ASUI Appointed Officials
1040.010 Other eligibility requirements for ASUI Appointed Officials may be prescribed in the ASUI Job Descriptions at the discretion of the officials’ Department Heads.
1050.000 Oath of Office
1050.010 All ASUI elected officials shall take an oath upon assuming office. This oath shall be administered by the ASUI President and shall read:
“I (state your name), do solemnly swear, to faithfully uphold the ASUI Constitution, to work for the improvement of the University of Idaho, and to further students' interests, by making a commitment of my time and energy, to work on their behalf."
1060.000 Rules and Procedures for Impeachment and Removal of ASUI Elected Officials
1060.060 The rules for the impeachment process outlined in this series must be adhered to without exception.
1060.010 An ASUI elected official shall be impeached for malfeasance, misfeasance, nonfeasance, or repeated violations of the ASUI Governing Documents.
1060.011 Serious violations of Federal, State, or local law(s) and/or regulations shall be grounds for impeachment.
1060.012 Violations of University regulations that are deserving of probation or a harsher penalty (as established in Article II, Section 2 of the Student Code of Conduct) shall be grounds for impeachment.
1060.020 Articles of Impeachment against any ASUI elected official may be submitted by any member of the ASUI in proper bill form to the President of the ASUI Senate as outlined in the ASUI Senate Bylaws.
1060.030 Articles of Impeachment shall include the name of the ASUI elected official the action is being taken against, a specific list of charges and offenses, and a statement of intended removal from office.
1060.031 No more than one ASUI elected official of the ASUI may be named in a single Article of Impeachment.
1060.040 Any ASUI elected official named in an Article of Impeachment may continue with the duties of their office while said articles are being deliberated upon by the ASUI Senate.
1060.070 Articles of Impeachment shall be sent to the ASUI Senate Ways and Means Committee.
1060.071 The ASUI Attorney General shall serve as Chair during consideration of Articles of Impeachment for the purpose of ensuring that proper procedures are adhered to.
1060.071 Should the person charged in the Articles of Impeachment be on the ASUI Senate Ways and Means Committee, the Vice Chair of their committee shall serve in their place.
1060.072 The ASUI Ways and Means Committee shall hold hearings to determine their recommendation to the full ASUI Senate no more than two (2) weeks after the introduction of the Articles of Impeachment. The committee shall either recommend an impeachment hearing with the full ASUI Senate or dismissal of the impeachment charges after gathering all evidence and compiling a report for the ASUI Senate.
1060.073 A recommendation from the ASUI Ways and Means Committee for a full hearing shall not necessarily imply the accused guilt. This recommendation shall be made if the Ways and Means Committee feels that the Articles of Impeachment merit a full hearing.
1060.074 The meeting of the ASUI Senate Ways and Means Committee shall be conducted in Executive Session.
1060.075 The final vote of the ASUI Senate Ways and Means Committee shall be conducted in an open session.
1060.076 In the event of a tie, the Articles of Impeachment shall be forwarded to the ASUI Senate
1060.080 By a two-thirds (2/3) vote, the ASUI Senate may agree to hold a hearing on the Articles of Impeachment.
1060.090 Should the ASUI Senate vote to hear Articles of Impeachment., the following procedures shall be followed:
1060.091 The University of Idaho Argonaut and KUOI-FM shall be notified of the time and place of all impeachment proceedings.
1060.092 The full hearing shall be set for no less than two (2) weeks from the date the ASUI Senate votes to accept the hearing.
1060.093 The ASUI Senate, at the time it votes to accept the hearing, shall appoint an ASUI Senator to act as prosecutor.
1060.094 The ASUI Senate prosecutor shall present his/her case with such evidence and testimony as he/she sees fit. The defendant shall then be allowed to present his/her case with the advice of counsel.
1060.095 The officer named in the Articles of Impeachment may have present, during deliberation and debate, any legal counsel, witness or documents as he or she may deem needed for the protection of his or her legal rights and defense.
1060.096 The ASUI Senate shall be allowed to question both prosecution and defense after presentation of cases.
1060.097 The accused ASUI elected official shall have the right to closing arguments before the Articles of Impeachment are put to a vote.
1060.098 Voting on Articles of Impeachment shall be conducted by a written ballot after debate has closed. This ballot shall include both the Senator's name and their vote. The votes shall be recorded in the minutes containing both the senator's name and their vote.
1060.099 In the event a member of the ASUI Senate is named in an Article of Impeachment, that ASUI Senate member shall abstain from voting on the Article of Impeachment.
1060.100 If two-thirds (2/3) vote is made for impeachment, the ASUI elected official named in the Article of Impeachment shall be immediately removed from office.
1070.000 Adherence to the ASUI Governing Documents
1070.010 Any ASUI official who blatantly, intentionally, or repeatedly violates the ASUI Constitution or ASUI Rules and Regulations shall be subject to reprimand.
1070.020 All reprimands must be in submitted in resolution form as prescribed in the ASUI Senate Bylaws and must be passed by the ASUI Senate by a two-thirds (2/3) vote.
1070.030 Reprimands shall be sent to the University of Idaho Argonaut.
1070.040 Any ASUI elected official who blatantly, intentionally, or repeatedly (after a reprimand) violates the ASUI Constitution or ASUI Rules and Regulations may be subject to impeachment as described in the ASUI Constitution and ASUI Rules and Regulations.
1070.050 Any ASUI appointed official who blatantly, intentionally, or repeatedly (after a reprimand) violates the ASUI Constitution or ASUI Rules and Regulations may be subject to dismissal as described in the ASUI Rules and Regulations.
1080.000 Petition for Separation
1080.010 In order for a group to petition the ASUI Senate for separation, the group must meet all of the following criteria:
1. The group must have had a free standing student government and a membership of no less than 250 members for ten (10) years prior to petition.
2. The group must have been a registered group of the ASUI, who have been funded by the ASUI or the ASUI Activities Board for at least five (5) years prior to petition.
3. The group must demonstrate that the funds they have been allocated by the ASUI have been used to fund activities that have resulted in academic credit being granted to members of that group.
4. The group must have been cut from the budget or denied funding by the ASUI Activities Board after they have been granted funding on a regular basis.
5. The group will have published an academic journal for seven (7) years prior to the petition for separation.
1080.011 Upon completion of the criteria specified in Section 1050.010 of the ASUI Rules & Regulations, the petition must be brought before the ASUI Senate in bill form.
1080.012 The petition bill will be sent to the Ways and Means Committee for review.
1080.013 The petition bill must pass the ASUI Senate by a three-fourths (3/4) vote and be approved by the ASUI President.
1080.014 In the event that the petition bill is vetoed by the ASUI President, the veto may be overridden by a two-thirds (2/3) vote by the ASUI Senate.
2000.000 ELECTION RULES
2010.000 Definitions
2010.010 The term ‘ballot’ shall apply to both the paper and electronic ballots used by a student to select their choice of a candidate for ASUI elected office.
2010.020 The term ‘voting booth’ shall apply to any and all areas provided by the ASUI election Coordinator to students for voting.
2020.000 Eligibility for Election
2020.010 To be eligible as a candidate for an ASUI elected position, a member of the ASUI may not be on University of Idaho academic probation or have been academically disqualified for the University of Idaho within the past two (2) semesters.
2020.020 It shall be the responsibility of the ASUI elections coordinator to request verification of academic eligibility for each candidate from the University of Idaho Registrar directly. The ASUI elections coordinator must first notify those candidates found ineligible and then report to the ASUI Senate on each candidate’s eligibility at the next regular ASUI Senate meeting prior to the election.
2020.030 Those candidates having no grade point average shall be eligible to run for an ASUI elected position. Once a grade point has been established, eligibility shall be determined in accordance with the ASUI Constitution, Bylaws and Rules and Regulations.
2030.000 Nomination for Election
2030.010 The ASUI Election Coordinator will provide petition forms four (4) weeks prior to the candidate-filing deadline, for the nomination of candidates and placement of names on the official ballot. The names and signatures of 25 different members of the ASUI will be required for each Senatorial candidate. The names and signatures of 50 different members of the ASUI will be required for every Presidential/Vice Presidential ticket. Candidates for all elected offices will be required to fill out a questionnaire. This questionnaire will be provided by the elections coordinator, and responses will not exceed one (1) page. The ASUI Election Coordinator must verify ASUI membership of students signing the petitions.
2030.011 The filing deadline for a candidate for an ASUI elected office shall be determined by the ASUI Election Coordinator at a time no later than three (3) weeks prior to the election.
2030.012 The ASUI Elections Coordinator shall send public notice of positions open for election to all Presidents of ASUI recognized living groups, clubs and the University of Idaho Argonaut, two (2) weeks prior to candidate filing deadline.
2030.013 The candidate questionnaire responses will be placed on the ASUI website and advertised for that election. Responses will be removed by the Saturday after the election. All candidates must sign a waiver acknowledging that the responses will be posted, that ASUI is not liable or responsible for the content of the responses, and that once submitted, the responses cannot be altered, except for typographical or formatting errors.
2030.014 Any candidate who wishes to not submit a public response must sign an informed consent/liability waiver form that recognizes other candidates will be displayed on the ASUI website and the candidate does not hold the ASUI responsible for any damages incurred.
2030.015 Policy not determined by this section of the ASUI Rules and Regulations fall under the jurisdiction of the ASUI Elections Coordinator, subject to appeal under the election section of the ASUI Rules and Regulations, ASUI Senate Bylaws, and/or the ASUI Constitution.
2030.020 Write-in candidates are responsible to be aware of and comply with the ASUI Rules & Regulations pertaining to election rules.
2030.030 A candidates’ meeting shall be called by the ASUI Election Coordinator at least three (3) weeks prior to the elections. This meeting will also involve the following ASUI members: ASUI President, ASUI Vice President, ASUI Pro Tempore, and the ASUI Advisor. Attendance of candidates to this meeting shall be mandatory. At this meeting, the ASUI Election Coordinator shall explain rules and procedures, and issue each candidate the ASUI Rules & Regulations pertaining to election rules and eligibility requirements. This meeting includes presentation and discussion by the ASUI Advisor and other members of the ASUI Senate to inform candidates of the following:
1) General briefing of ASUI Senate leadership responsibilities and expectations
2) A description of the leadership structure within the ASUI and the University of Idaho
3) A question/answer opportunity
2030.031 No candidate may campaign prior to the mandatory candidates' meeting. Campaigning shall consist of any and all written or verbal means of endorsement for an elected position, excluding self-endorsement intended for announcement purposes (i.e. securing signatures, verbally announcing the intention to run for an elected position, etc.).
2040.000 Election Procedures
2040.010 ASUI elections shall be conducted on the one (1) person/one (1) vote principle. No student may vote for more than the number of election positions available in any particular election.
2040.020 In order to be eligible to vote, a person shall be a full-time undergraduate student of the University of Idaho, or a part-time student having paid the designated ASUI fees as provided for in Series 1010.000 of the ASUI Rules & Regulations.
2040.030 ASUI General Elections shall occur on the third Monday, Tuesday and Wednesday of November in the Fall General Election and on the second Monday, Tuesday and Wednesday of April in the Spring General Elections.
2040.040 Voting booths shall be distributed as determined by the ASUI Election Coordinator in order to maximize voter convenience and promote voter turnout.
2040.041 ASUI voting booths shall be open at the determination of the ASUI Election Coordinator subject to review by the ASUI senate. Booths must remain open at least nine (9) hours each day elections are held providing the hours are between the 6:00 a.m. and 8:00 p.m. The only exception to this shall be if the building in which a polling booth is located has hours which do not conform with the decided hours in which case that polling booth shall remain open during consistent building hours. ASUI voting booths must maintain the same hours on each election day.
2040.042 No individual manning an ASUI voting booth shall influence voting. Violations of this section shall be subject to prosecution under civil and/or criminal law as well as ASUI rules.
2040.043 It shall be the responsibility of polling booth operators to remove all campaign material including, but not limited to: posters, signs, banners, flyers, and ads from within 300 visible feet of polling booths by 8:00 a.m. of a Election Day. The Food Court of the Idaho Commons shall be exempt from this rule.
2040.044 At each voting booth the means for each student to vote via paper ballot shall be made available. At the discretion of the Election Coordinator, computers with access to the secure ASUI website may be provided for students wishing to vote electronically.
2040.050 The ASUI Election Coordinator shall arrange to have posted at each polling place and the on-line election page the following notice: "I hereby declare that I have voted only once in this ASUI election. If I am accused of violating Section 2030.010 of the ASUI Rules & Regulations by voting more than once, I understand that I may be summoned before the University Judicial Council, and if found guilty, I may be fined up to $200.00.” Each voter shall be required to read this statement and sign his/her name to verify this statement.
2040.060 All constitutional amendments, referendums, and questions designed to solicit information from students, which are intended to appear on the ballot in a regular ASUI election must be approved at least two (2) weeks prior to the elections except by three-fourths (3/4) vote of the ASUI Senate.
2040.070 On each ballot must appear each office to be filled and beneath each office a list of all eligible candidates for that office, as well as blank lines for write-in candidates. Beside each name shall be a box in which a check can be placed.
2040.071 A check appearing next to a candidate’s name on a electronic ballot shall constitute a vote for that candidate. A circle next to a candidate’s name on a paper ballot shall constitute a vote for that candidate.
2040.072 When a write-in candidate's name is written (or typed) correctly on the ballot it shall constitute a vote. The box beside the write-in candidate's name need not be checked. The counting of misspelled write-in candidate names as a vote shall be at the discretion of the ASUI Election Coordinator.
2040.073 There will be a blank section on both the booth voting ballots and on the on-line election page that will give the students a section to voice their opinions on any issue that they deem pertinent.
2040.074 This section shall be preceded by a question as follows: “Please use the space provided below to voice any concerns or comments about current issues that you would like to see ASUI work on, and give suggestions on how you would like to see the issue improved.”
2040.075 Candidates’ names on the official ballot shall be rotated.
2040.076 In accordance with Article XII, Section 2, Clause B, Point 8 of the ASUI Constitution, the University of Idaho Argonaut shall publish a sample copy of the election ballot as provided by the ASUI Election Coordinator.
2040.080 The results of the election shall be made public through whichever means deemed appropriate by the ASUI Election Coordinator.
2050.000 Voting by Paper Ballot
2050.010 It shall be the responsibility of the ASUI Election Coordinator to obtain from the Registrar’s Office a reference list providing the names of all eligible ASUI members, a space for the student's signature, and reference numbers; one (1) listing for each polling place and one (1) to serve as a master listing. Before receiving a ballot, each person shall sign his/her name in the appropriate reference listing space, and submit to whatever other tests of validation deemed necessary by the ASUI Election Coordinator to defend the principle established in the ASUI Rules & Regulations in Section 2020.010.
2050.020 All ballot boxes at every voting booth are to be inspected and locked in the presence of the ASUI Election Coordinator and/or the ASUI Administrative Assistant before voting begins. Filled ballot boxes are to be sealed, set aside, and replaced by an empty, locked box.
2050.030 A marked paper ballot shall be immediately placed in a locked ballot box.
2050.040 Immediately after the polls close, ballot boxes are to be transported directly to a closed room in which only ASUI Election Coordinator and ASUI professional employees deemed appropriate by the ASUI Election Coordinator will be allowed. Votes shall be counted by booth. Each booth's votes are to be counted twice or until the same result is counted twice.
2050.041 All used and unused ballots paper ballots are to be kept by the ASUI Administrative Assistant for at least one (1) year after an election takes place.
2060.000 Voting by Electronic Ballot
2060.010 Online voting shall be allowed through a secure ASUI website that may be accessed at voting booths or through any computer connected to the Internet.
2060.011 This website shall be linked to the official ASUI website and the web address of this website shall be made available to all ASUI students by whatever means deemed appropriate by the ASUI Election Coordinator up to two (2) weeks before the election.
2060.020 Immediately after the polls close, tabulation of the results is to be conducted in a closed room in which only ASUI Election Coordinator and ASUI professional employees deemed appropriate by the ASUI Election Coordinator will be allowed. All electronic votes are to be tabulated twice or until the same result is tabulated twice.
2060.021 Records of electronic ballots shall be kept by the ASUI Administrative Assistant for at least one (1) year.
2070.000 Campaign Procedures
2070.010 Posters and other campaign materials must be secured to any surface by means that will not leave a permanent residue nor damage the said surface. Materials may not be placed on brick walls, windows, painted surfaces, power poles, telephone poles, or affixed directly to the ground or sidewalks in any manner.
2070.011 Campaign materials shall be prohibited within 100 visible feet of Computer Services computer labs.
2070.020 It shall be the responsibility of candidates to remove all campaign materials and the substances used to attach these materials from all university public buildings and grounds by 5:00 p.m. on the Saturday immediately following the election.
2070.030 The ASUI Elections Coordinator shall be responsible for removing campaign materials in violation of ASUI Rules & Regulations Section 2060.010 and 2060.020. Materials so removed must be endorsed as to location, date, and time, and signed by the removing officer. The campaign material and a written statement of violation shall be submitted to the ASUI Ways and Means Committee within five (5) days following the election.
2070.040 The ASUI Election Coordinator shall be prohibited from publicly supporting any candidate for ASUI office. This shall include campaigning for a candidate, letters of support, public speaking on behalf of a particular candidate, putting up posters, and handing out campaign material.
2070.041 The ASUI Election Coordinator shall be advised of this regulation when hired. If the ASUI Election Coordinator is proven to be publicly supporting a candidate they shall be disappointed immediately.
2070.050 Campaigning shall be prohibited at all times in the ASUI office. Campaigning shall include posters, handouts, buttons and other materials that advocate a candidate.
2070.060 Candidates shall be responsible for not influencing voters in and immediately around polling booths and University computer labs as these are public places.
2080.000 Election Appeal
2080.010 In accordance with the ASUI Constitution, rulings by the ASUI Election Coordinator may be appealed to the ASUI Ways and Means Committee. Further appeals are within jurisdiction of the ASUI Advisor.
2080.020 In the event that an election for any ASUI office is decided by less than 1% of total votes cast, there shall automatically be a recount. This recount must take place within two (2) days of the Election Day.
2080.030 If a candidate wishes to have a recount, and the vote margin was greater than 1% of total votes cast, then the candidate requesting the recount shall be responsible for all costs associated with the recount if there is no change in election placing.
2090.000 Election Violations
2090.010 Violations of the provisions of Series 2000.000 of the ASUI Rules & Regulations shall be handled by the ASUI Election Coordinator with the ASUI Election Coordinator acting as prosecutor on behalf of the ASUI and subject to a fine of no more than $200.00 per violator. The ASUI Attorney General may serve as counsel to those accused of impropriety. All fines collected shall be credited to the ASUI General Reserve Account.
2090.020 Failure to comply with the provisions of Sections 2020.031, 2060.010, or 2060.020 of the ASUI Rules and Regulations will subject violators to a fine of $5.00 for each item in violation up to a total of $200.
3000.000 EXECUTIVE AND ADMINISTRATION
3010.000 ASUI President
3010.010 The ASUI President shall have full responsibility for the proper execution of all sections of this series.
3010.020 The ASUI President shall report to the ASUI Senate periodically, or at the request of the ASUI Senate, on executive and administrative matters.
3010.030 The ASUI President shall hold a Presidential Open Forum on the Thursday after the third Senate meeting in February to give a State of the ASUI address. In addition the ASUI President shall verbally address the ASUI Senate at the first Senate meeting in February with a State of the ASUI address.
3010.040 The ASUI President shall have the power to employ all appointed officials enumerated under this article subject to the ASUI Rules & Regulations and with the advice and consent of the ASUI Senate as per Series 8000.000 of the ASUI Rules and Regulations.
3010.050 The ASUI President shall have the power to establish general administrative policy, not in conflict with the ASUI Constitution, ASUI Bylaws, ASUI Rules & Regulations, or enactments of the ASUI Senate, for all administrative operations enumerated in this article.
3010.060 The ASUI President shall have the power to override any administrative decisions made by any official appointed under this article.
3010.070 The ASUI President shall have a Cabinet. The ASUI President's Cabinet shall meet each week during each semester at the discretion of the ASUI President, and be chaired by the ASUI President's Chief of Staff. (See Section 3020.000 of the ASUI Rules & Regulations.)
3010.071 The purpose of the ASUI President's Cabinet shall include, but not be expressly limited to: providing the ASUI President with information regarding the major facets of the ASUI. This may be achieved by reports, round-table discussions, or by any means chosen by the ASUI President.
3010.072 The ASUI President's Cabinet shall consist of the following members:
ASUI President
ASUI Vice President
ASUI Senate President Pro-Tempore
ASUI President’s Chief of Staff
ASUI Presidential Policy Advisor
ASUI Activities Board Chair
ASUI Civic Engagement Board Chair
ASUI Commons and Union Board Chair
ASUI Vandal Entertainment Board Chair
ASUI Student Recreation Board Chair
ASUI Attorney General
ASUI Lobbyist
ASUI Director of Academics
ASUI Director of Advancement
ASUI Director of Community Relations
ASUI Director of Diversity Affairs
ASUI Director of Communications
ASUI Director of Health and Wellness
ASUI Director of Sustainability
ASUI Faculty Council Members
3010.073 Other appointed or hired members of the ASUI may be asked to attend ASUI Presidential Cabinet meetings provided that at least 48 hours notice of the meeting time and meeting place is given.
3010.74 The ASUI President and ASUI President’s Chief of Staff will develop and maintain job descriptions for each ASUI Board Chair and ASUI Director position. These job descriptions will be conditions for employment, treated as contracts for performance, and must be signed and kept on file by the ASUI Administrative Assistant.
3010.75 The ASUI President must submit the job descriptions for approval to the ASUI Senate whenever changes are to be made.
3010.080 The ASUI President and/or their designee will be responsible to coordinate an Idaho Students for Education Week with the student body presidents from institutions of higher learning in the State of Idaho. The Idaho Students for Education Week should focus on student lobbying efforts, student empowerment, community services, voter registration, media involvement, and to enhance student awareness of higher education issues.
3010.090 The ASUI President shall maintain physical residence within a 20-mile radius of the University of Idaho campus, including summer sessions. The ASUI President will be expected to accumulate the equivalent of at least eight (8) days (64 hours) of office hours per month, for every month of summer session. The ASUI President will be responsible for monitoring all ASUI Departments during the summer session. The summer session shall be defined as the period of time commencing the final day of the spring semester and terminating the first day of the following fall semester.
3010.091 The ASUI President shall post and maintain at least ten (10) office hours each academic week during the spring and fall sessions unless he/she is away from the University of Idaho campus on ASUI related business.
3010.092 The ASUI President shall submit a written report to the ASUI Senate at the first meeting in the fall semester regarding his/her activities during the summer months. The ASUI President shall also verbally address the ASUI Senate at the first ASUI Senate meeting in the fall semester regarding his/her activities during the summer months.
3010.100 To veto ASUI Senate bills, the ASUI President must so indicate in writing, to the ASUI Vice President and the ASUI Administrative Assistant, that he/she has so acted within three (3) business days upon receiving the bill from the ASUI Vice President unless the ASUI President is absent from Moscow. Upon re-arrival the ASUI President shall have three (3) business days to veto any ASUI Senate bill. The ASUI President of the ASUI Senate shall certify in writing any veto. In the event of a veto, the vetoed legislation shall be placed in all ASUI Senators’ boxes with the veto clearly marked. The ASUI President shall not have the power to veto ASUI Senate resolutions.
3010.110 The ASUI President shall be a salaried position. This salary shall be determined by the ASUI Senate.
3010.120 The ASUI President will be responsible to travel and represent the ASUI at all State Board of Education meetings, the University of Idaho Alumni Association meetings, University of Idaho Vandal Boosters meetings, and the University of Idaho Foundation meetings. Funding for travel will be budgeted at the discretion of the ASUI President and the ASUI Senate.
3010.130 The ASUI President shall conduct a diversity awareness training session each semester as defined in series 1040.000 of the ASUI Rules and Regulations.
3010.140 Upon the death, disability, ineligibility, removal, absence, or resignation of the ASUI President, the official line of succession shall be used to fill the vacancy. Upon the absence of the ASUI President, any matter that cannot be handled remotely by the ASUI President or by existing governing documents shall fall to the next officer listed in the line of succession. That officer shall retain their title, office, and responsibilities.
3010.141 The line of succession shall be as follows:
ASUI Vice President
ASUI Chief of Staff
ASUI Presidential Policy Advisor
ASUI Senators, by order of seniority
3010.142 If an official is unwilling or unable to assume the office of ASUI President, the duty shall fall to the next officer in line.
3020.000 ASUI President's Chief of Staff
3020.010 The ASUI President may appoint an ASUI President's Chief of Staff.
3020.011 The ASUI President may appoint two co-Chiefs of Staff, if he/she deems appropriate so long as the allocated salary is split between the two individuals.
3020.020 The ASUI President's Chief of Staff shall serve at the pleasure of the ASUI President.
3020.030 Duties and Responsibilities of the ASUI President's Chief of Staff.
3020.031 The ASUI President's Chief of Staff shall be responsible for updating and maintaining Presidential files.
3020.032 The ASUI President's Chief of Staff shall attend meetings at the ASUI President's request.
3020.033 The ASUI President's Chief of Staff shall assist other ASUI employees or elected officials as the ASUI President deems necessary.
3020.034 The ASUI President's Chief of Staff shall chair the ASUI President's cabinet meetings. In the event the ASUI President decides not to appoint an ASUI President’s Chief of Staff or the ASUI President’s Chief of Staff is unavoidably detained, the ASUI Vice President shall chair ASUI President's cabinet meetings.
3020.035 The ASUI President's Chief of Staff shall serve as a liaison between the ASUI President and the ASUI standing board chairs and ASUI Directors.
3020.036 The ASUI President's Chief of Staff shall be responsible for assisting the ASUI President in directing and managing of the ASUI President's Staff and shall act as a liaison between the two.
3020.037 The ASUI President's Chief of Staff may do other tasks at the direction, or with the permission of the ASUI President.
3020.040 The ASUI President's Chief of Staff shall receive a salary as determined by the ASUI Senate.
3030.000 ASUI Presidential Policy Advisor
3030.010 The ASUI President may appoint an ASUI Presidential Policy Advisor.
3030.020 The ASUI Presidential Policy Advisor shall serve at the pleasure of the ASUI President.
3030.030 Duties and Responsibilities of the ASUI Presidential Policy Advisor.
3030.031 The ASUI Presidential Policy Advisor shall advise the ASUI President on matters of policy.
3030.032 The ASUI Presidential Policy Advisor shall attend meetings at the ASUI President's request.
3030.033 The ASUI Presidential Policy Advisor shall assist other ASUI employees or elected officials as the ASUI President deems necessary.
3030.034 The ASUI Presidential Policy Advisor shall serve as a liaison between the ASUI President and the ASUI Senate.
3030.035 The ASUI Presidential Policy Advisor may do other tasks at the direction, or with the permission of the ASUI President.
3030.040 The ASUI Presidential Policy Advisor shall receive a salary as determined by the ASUI Senate.
3040.000 ASUI Lobbyist
3040.010 There shall be an ASUI Lobbyist under the direct supervision of the ASUI President.
3040.020 The ASUI President shall appoint the ASUI Lobbyist by the last ASUI Senate meeting in May of the previous school year in which the lobbyist will be in Boise, with the advice and consent of the ASUI Senate. The ASUI Lobbyist's term will begin concurrent with the terms of the ASUI officials elected in the spring and terminate ten (10) days after the end of the Idaho Legislative session.
3040.021 The ASUI Lobbyist shall receive a salary of $80 every two (2) weeks during the fall semester of his/her term and a salary of $800 every two (2) weeks for up to (6) pay periods during the spring semester of his/her term. Special consideration for additional lobbyist pay may be given for sessions which extend one (1) week or more beyond the normal twelve (12) week legislative session. Approval of one (1) additional payment of $800 for the lobbyist will be contingent upon the approval of the ASUI Senate and ASUI President. In addition, $1000 will be given to the ASUI Lobbyist upon appointment to assist with living costs, including transportation, rent, and miscellaneous expenditures.
3040.022 The Lobbyist will have an expense account. The money appropriated for expenses shall be limited to cover only the following ASUI business related items: phone, office supplies, postage, duplicating, food and entertainment. The amount of this expense account shall be $1,000, which will be listed under the ASUI President’s budget.
3040.023 As a condition of employment, the ASUI student lobbyist must agree to comply with Section 67-6621 (b) of the Idaho Code and additionally shall not lobby for, promote, or support any issue while employed by the ASUI, to the state legislature, individual legislators or other government officials, except as directed by the ASUI President and/or the ASUI Senate. Violation of this section shall constitute grounds for immediate dismissal.
3040.030 The ASUI Lobbyist shall be the ASUI's representative to the Idaho State Legislature while it is in session.
3040.040 The ASUI Lobbyist shall be a registered lobbyist. (See Idaho Code Section 67-6617.)
3040.050 The ASUI Lobbyist shall be empowered to express ASUI policy, and to present ASUI policy and opinions established by the ASUI President to the Idaho State Legislature. A policy or opinion from the ASUI President shall become the official ASUI opinion, and shall be presented as such by the ASUI Lobbyist unless that policy or opinion conflicts with an opinion expressed by an ASUI Senate resolution passed in the same semester.
3040.051 The ASUI President shall inform the ASUI Senate, in writing within 24 hours, of policy or opinion given to the ASUI Lobbyist.
3040.060 The ASUI Lobbyist shall telephone the ASUI President weekly. The ASUI Lobbyist shall also be responsible for mailing reports every other week to the ASUI President for inclusion in the Senate Information Reports. The report shall include a ledger of major daily activities, activities planned for the coming weeks, concerns and issues received from legislators, and recommended actions.
3040.070 The ASUI Lobbyist shall provide requested information pertaining to the ASUI and its programs and policies to legislators.
3040.071 Upon completion of their term in office, the ASUI Lobbyist shall comply with the Idaho Secretary of State’s office in completing forms.
3040.080 The ASUI Lobbyist shall attend committee meetings of relevance to student concerns.
3040.090 The ASUI Lobbyist shall provide all requested information pertaining to their position as ASUI Lobbyist to the ASUI President and ASUI Senate including a general journal with explanations of expenses incurred during the term of office.
3040.100 The ASUI Lobbyist shall perform other related duties as requested by the ASUI President and ASUI Senate.
3040.110 The ASUI Lobbyist will be required to fulfill five (5) office hours a week during the semester preceding his/her time in Boise; the purpose of these office hours is to begin gathering student legislative mandates, begin working relationships with legislators, begin setting agendas, familiarize himself/herself with the legislative process, and perform other tasks at the discretion of the ASUI President. He/she will also attend all State Board of Education meetings during both semesters of his/her term.
3050.000 ASUI Faculty Council Members
3050.010 The ASUI President shall appoint two (2) ASUI Faculty Council Members with the advice and consent of the ASUI Senate:
Position A: Undergraduate (To be appointed in the fall with a term to last until the last meeting
of the fall ASUI Senate the following year)
Position B: Undergraduate (To be appointed in the spring with a term to last until the last meeting
of the spring ASUI Senate the following year)
3050.020 The two (2) ASUI Faculty Council Members must have completed at least 26 credits at the University of Idaho before taking office, and must be full-time students.
3050.030 The ASUI Faculty Council Members shall serve at the pleasure of the ASUI President.
3050.040 Duties and Responsibilities of the ASUI Faculty Council Members shall be:
3050.041 ASUI Faculty Council Members shall be required to attend every Faculty Council meeting unless prior arrangements have been made with the ASUI President and the Faculty Council Chair.
3050.042 The ASUI Faculty Council Members shall be responsible to report orally the decisions and actions of the Faculty Council to the members of the ASUI Senate following each Faculty Council meeting. The Two (2) members may rotate this duty.
3050.043 The ASUI Faculty Council Members shall be responsible for attending the ASUI President’s Cabinet meetings.
3050.044 The ASUI Faculty Council Members may do other tasks at the direction of, or with the permission of the ASUI President.
3050.050 ASUI Faculty Council Members shall receive a salary as determined by the ASUI Senate.
3060.000 ASUI Attorney General
3060.010 There shall be an ASUI Attorney General who is a second or third year law student. The ASUI Attorney General shall be appointed by the ASUI President with the advice and consent of the ASUI Senate. The position shall be publicly noticed and advertised via the University of Idaho Argonaut and other media no later than the month of March. The ASUI President shall appoint the Attorney General position no later than the third ASUI Senate meeting in April. The Senate must take a confirmation vote on the appointment bill within two (2) legislative weeks of submission of the appointment bill. The ASUI Attorney General shall serve a term to end on the last meeting of the spring ASUI Senate the following year.
3060.020 Disappointment The ASUI Attorney General shall serve at the pleasure of the ASUI President. Any disappointment by the ASUI President may be appealed to the Senate, who may reinstate the ASUI Attorney General by a two-thirds (2/3) vote of the Senate.
3060.030 The ASUI Attorney General shall do everything within the power of his/her office to defend and protect student's rights under the United States Constitution, the Idaho State Constitution, the Student Code of Conduct, and the Student Bill of Rights. The ASUI Attorney General shall be an active advocate on behalf of the student body to guard and protect the rights and interests of ASUI members.
3060.040 Based upon the signed, written request of an ASUI officer, Department Head, board or committee member, the ASUI Attorney General shall review pending legislation to determine whether it is in conflict with the ASUI Constitution, ASUI Senate Bylaws, or other existing ASUI regulations. The ASUI Attorney General shall render a written opinion within seven (7) days of the written request.
3060.050 Upon the written request of any ASUI member, the ASUI Attorney General shall review any alleged conflict with the ASUI Constitution of any proposed or existing bylaws, regulations, guidelines, policies or practices of the ASUI, its departments, boards or committees. The ASUI Attorney General shall render a written opinion within fourteen (14) days of the submission of the written request.
3060.060 Any ASUI officer or member may file a written complaint concerning any alleged violation of the ASUI Constitution, Bylaws, Rules & Regulations, the Faculty Staff Handbook, Student Bill of Rights, Student Code of Conduct, or the bylaws or guidelines of any ASUI Board or Committee. The ASUI Attorney General shall investigate the complaint and file an advisory opinion within fourteen (14) days of receipt of the complaint. Advisory opinions under this section shall not be binding and shall be submitted to the ASUI President for consideration, and/or to the appropriate ASUI or University of Idaho department, committee, officer or office which has jurisdiction over the matter.
3060.070 Upon the request of a concerned ASUI member, the ASUI Attorney General may provide assistance or mediation in the resolution of administrative disputes or conflicts between ASUI members and other students, faculty, ASUI officers/offices, or University of Idaho departments or agencies. The authority of the ASUI Attorney General to mediate is limited to ASUI and University of Idaho administrative disputes.
3060.080 The ASUI Attorney General shall assist students with tenant complaints. The ASUI Attorney General shall provide copies of publications from the Idaho Attorney General's office and local legal aid clinic services to interested students with tenant problems. Off campus students with tenant difficulties shall be referred to assistance from local legal aid clinics or to the State Bar Association's Volunteer Lawyer Assistance Program. The ASUI Attorney General may assist students in the mediation of tenant problems with the University of Idaho at his/her sole discretion or at the request of the ASUI President.
3060.090 The ASUI Attorney General shall be responsible for reporting to the ASUI Senate at least once each semester. The ASUI Attorney General shall also report upon the request of the ASUI Senate, ASUI President or ASUI Vice President.
3060.100 Public Notice The ASUI Attorney General in coordination with other ASUI Departments shall provide public notice through the University of Idaho Argonaut, KUOI-FM, posters and/or other media to make ASUI members aware of the availability of the ASUI Attorney General to assist students.
3060.110 The ASUI Attorney General or his/her designee shall provide competent representation to students before the University Judicial Council and before other university proceedings in cases where student's rights may be or have been violated.
3060.120 The ASUI Attorney General will reveal no information relating to the representation of a student without written consent of that student.
3060.130 The ASUI Attorney General shall provide such legal advice and interpretation as the ASUI President and ASUI Senate request.
3060.140 Formal opinions of the ASUI Attorney General shall be made public to all ASUI officials. Copies of all formal opinions shall be given to the ASUI President, ASUI Vice President and ASUI Senate.
3060.150 The ASUI Attorney General upon confirmation shall consult the Idaho State Bar Association Professional Ethics Committee's Chairperson and discuss the scope of the authority of his/her office as ASUI Attorney General. The ASUI Attorney General shall not engage in the unlawful practice of law, and shall consult the state bar concerning any questions that may arise concerning such.
3060.160 All advisory opinions of the ASUI Attorney General shall be written opinions containing statements of fact, questions of law, findings of fact and law, and outline the public policy or other considerations supporting the finding. Said opinions shall be signed, dated, and maintained in a filing system for open and public review by ASUI members.
3060.170 The ASUI Attorney General, with the advice and consent of the ASUI President, may coordinate his/her efforts with external organizations whose mission and interests may coincide with those of the ASUI on a specific issue.
3060.180 The ASUI Attorney General, with the advice and consent of the ASUI President and the ASUI Senate, may draft and submit legislation on behalf of the ASUI for submission to the Idaho Legislature or the United States Congress. The ASUI Attorney General with the advice and consent of the ASUI President may testify on behalf of the ASUI before Idaho Legislative or United States Congressional committees, sub-committees, the State Board of Education, or other governmental bodies or agencies on behalf of the ASUI.
3060.190 The ASUI Attorney General may seek legal opinions or assistance on behalf of the ASUI from outside the University of Idaho. The ASUI Attorney General may also mediate or negotiate on behalf of the ASUI with the University of Idaho and its agents concerning administrative conflicts, issues or controversies between the ASUI and the University of Idaho Administration, its departments or agencies.
3060.200 The ASUI Attorney General shall maintain physical residence within a 20-mile radius of the University of Idaho campus for his/her entire term of office, with the exception of academic breaks and summer session.
3060.210 The ASUI Attorney General will maintain at least seven (7) office hours per week, which must be fulfilled between 8:00 a.m. and 7:00 p.m. of the school week.
3060.211 The ASUI Attorney General's office hours shall be verified by the ASUI Vice President.
3060.220 The ASUI Attorney General shall be a salaried position. This salary shall be determined by the ASUI Senate.
3070.000 ASUI Vice President
3070.010 The ASUI Vice President shall assume all duties of the ASUI President upon the ASUI President's death, academic withdrawal, resignation, removal or absence from campus.
3070.020 The ASUI Vice President shall maintain physical residence within a 20-mile radius of the University of Idaho campus for his/her entire term of office and keep regular office hours.
3070.021 The ASUI Vice President shall submit a written report to the Senate at the first fall Senate meeting regarding their activities during the summer months.
3070.030 Summer session office hours are at the ASUI President’s discretion and the ASUI Vice President shall be paid for ASUI business as certified by the ASUI President.
3070.040 The ASUI Vice President shall be the President of the ASUI Senate.
3070.041 The ASUI Vice-President shall conduct ASUI Senate meetings in accordance with Roberts Rules of Order, Newly Revised unless other procedures are specified in the ASUI Constitution, ASUI Bylaws, or ASUI Rules & Regulations.
3070.050 The ASUI Vice President shall, at the first or second regular ASUI Senate meeting of each semester, submit an ASUI department, standing board, or committee assignment bill. This bill must pass by a two-thirds (2/3) vote of the Senate.
3070.060 The ASUI Vice President shall, at the first or second regular ASUI Senate meeting of each semester, submit a bill assigning each ASUI Senator to an ASUI recognized living group until all recognized living groups are represented. The ASUI Vice President shall take into account the amount of distinct types of living groups allotted to each ASUI Senator. This bill must pass by a two-thirds (2/3) vote of the ASUI Senate.
3070.070 The ASUI Vice President shall, at the first or second regular ASUI Senate meeting of each semester, submit a bill which assigns ASUI Senators to ASUI Senate standing committees. This bill must pass by a two-thirds (2/3) vote of the ASUI Senate.
3070.071 Each ASUI Senator will submit a written request to the ASUI Vice President for committee assignment. This request will be submitted at least five (5) days prior to the meeting where the appointment bill will be presented to the ASUI Senate. The request shall be limited to one (1) typed page, and shall include committee desired by the ASUI Senator (including position of chair or vice chair), goals for the position and a short explanation of qualifications. The ASUI Vice President shall use said request as the primary basis for committee assignments, including chair and vice chair. Seniority and length of time previously served on the committee may be used to decide between two (2) equally qualified candidates. ASUI Senator assignment to ASUI Senate committees shall be at the discretion of the ASUI Vice President.
3070.080 The ASUI Vice President shall be responsible for administering student representation in university government. The ASUI Vice President shall solicit applications for student positions on University of Idaho Committees established by the Faculty Council and shall recommend to the ASUI President persons to be appointed to these committees.
3070.081 The ASUI Vice President shall be responsible for the assurance of proper communication between student members of University of Idaho Committees and the ASUI President and ASUI Senate.
3070.082 The ASUI Vice President shall be responsible for the proper performance of duties and functions assigned to student representatives by their respective University of Idaho Committee.
3070.083 The ASUI Vice President may advise the ASUI President to suspend or dismiss any student from membership on his/her respective University of Idaho Committee.
3070.090 The ASUI Vice President shall be a salaried position. This salary shall be determined by the ASUI Senate.
3070.091 The ASUI Vice President shall post and maintain at least seven (7) office hours each academic week during the spring and fall semesters, unless he/she is away from the University of Idaho campus on ASUI related business.
3070.100 The ASUI Vice President shall assign an ASUI Senator to attend Faculty Council meetings in the event that an elected ASUI Faculty Council Representative is unable to attend.
3070.110 The ASUI Vice President shall serve as co-chair of the Student Computing Advisory Committee, the International Experience Grant Joint Committee and shall chair, or designate a chair, of the Joint Athletic/Recreation Advisory Committee.
3080.000 ASUI Vice President's Adjutant
3080.010 The ASUI Vice President may appoint as many ASUI Vice President's Adjutants as he/she may deem necessary.
3080.020 The ASUI Vice President's Adjutant(s) shall serve at the pleasure of the ASUI Vice President and shall fulfill those tasks assigned by the ASUI Vice President.
3080.030 The ASUI Vice President’s Adjutant(s) may receive a salary. This salary shall be requested by the ASUI Vice President and approved by the ASUI Senate.
3090.000 ASUI Parliamentarian
3090.010 The ASUI Vice President shall appoint an ASUI Parliamentarian, with the advice and consent of the ASUI Senate. The ASUI Parliamentarian will be under direct supervision of the ASUI Vice President.
3090.020 The ASUI Parliamentarian shall be appointed every spring and shall serve a term to end on the last meeting of the spring ASUI Senate the following year.
3090.030 The ASUI Parliamentarian may be a salaried position at the discretion of the ASUI Senate.
3090.040 The ASUI Parliamentarian must attend all regularly scheduled ASUI Senate meetings and special sessions unless unavoidably detained.
3090.050 The ASUI Parliamentarian shall be held to the same attendance requirements as ASUI Senators as described in section 4080.00 of the ASUI Rules and Regulations.
3090.060 The ASUI Parliamentarian shall have on hand at all special and regular sessions of the ASUI Senate meetings a copy of Robert's Rules of Order, Newly Revised, as well as the ASUI governing documents in order to settle all disputes concerning proper parliamentary procedures.
3090.070 The ASUI Parliamentarian shall have a demonstrated working knowledge of proper parliamentary procedure.
3090.080 The ASUI Parliamentarian, being the resident expert on parliamentary procedure, shall make the final decision on all disputes concerning parliamentary procedure. All decisions must be made in accordance with Robert's Rules of Order, Newly Revised except when a different procedure is specifically outlined by the ASUI Constitution, ASUI Bylaws, and/or ASUI Rules & Regulations.
4000.000 LEGISLATIVE: ASUI SENATE
4010.000 General Information
4010.010 The ASUI Senate shall consist of 15 senators elected by and from the ASUI membership. The ASUI Senate shall be responsible for the proper execution of duties defined in Article II of the ASUI Constitution, appropriate sections of the ASUI Rules and Regulations and the ASUI Senate Bylaws.
4010.020 Each ASUI Senator shall maintain physical residence within a 20 mile radius of the University of Idaho campus for his/her entire term of office, with the exception of academic breaks and summer session.
4010.030 ASUI Senators shall dress in a professional manner at all ASUI Senate Meetings and other times at the discretion of the ASUI Senate President Pro-Tempore.
4010.031 Professional dress does not include jeans, shorts or t-shirts.
4010.032 ASUI Senators are encouraged to wear official nametags at all functions when the senate is serving in an official capacity.
4010.040 All ASUI Senators shall attend an orientation session on procedures dealing with the ASUI and the ASUI Senate each semester. The training will include but not be limited to: payroll, writing bills and resolutions, parliamentary and ASUI Senate procedure, speaking to living groups, proper committee business, meeting with boards and other topics the training session administrators deem necessary.
4010.041 A committee consisting of ASUI Advisor, ASUI President, ASUI Vice President, and ASUI Senate President Pro-Tempore will conduct the training.
4010.042 The training will occur prior to the second ASUI Senate meeting of the semester after the ASUI senators are elected.
4010.050 The ASUI Senate President Pro-Tempore shall be responsible for coordinating and organizing a leadership retreat for the ASUI Senate and ASUI Vice President at the beginning of each semester.
4010.051 The ASUI Senate retreat shall be used to evaluate student issues and create objectives and goals to address those issues. The retreat shall also be used for team building, introduction of new members and formation of a mission statement for the ASUI Senate.
4050.052 The ASUI Senate Retreat shall be held off-campus in a neutral location.
4010.060 The ASUI Senate shall hold an open reception before October 31 in the fall and by March 1 in the spring.
4010.061 The ASUI Senate Reception shall be used to introduce the senators to campus leaders and as an opportunity to inform campus leaders of current ASUI issues.
4010.062 Campus, community and civic leaders shall be invited. The ASUI Senate President Pro-Tempore shall be responsible for the planning of the ASUI Senate Reception with the assistance of the ASUI Administrative Assistant.
4010.063 ASUI Senate Meeting times and senate procedure issues regarding the ASUI Senate Reception are as detailed in the ASUI Senate Bylaws.
4010.070 The ASUI Senate shall have bylaws outlining its operation and procedure and may amend those bylaws by a two-thirds (2/3) vote. The ASUI Senate Bylaws shall be encoded in numerical order.
4010.080 The ASUI Senate may hold a pre-session before ASUI Senate Meetings. The senate pre-sessions can be used as an educational and/or informational session by individuals and groups as well as an opportunity for ASUI Senators to discuss the subject of the pre-session.
4010.081 A pre-session may be called as provided in Section 4020.030 of the ASUI Rules and Regulations.
4010.082 Procedural requirements of pre-sessions shall be as detailed in the ASUI Senate Bylaws.
4020.000 ASUI Senate President Pro-Tempore
4020.010 The ASUI Senate President Pro-Tempore shall serve as the department head and official spokesperson of the ASUI Senate.
4020.020 The ASUI Senate President Pro-Tempore shall be elected by simple majority at the first meeting of each new ASUI Senate as outlined in the ASUI Bylaws.
4020.021 ASUI Senate President Pro-Tempore elections may thereafter be called by two-thirds (2/3) vote of the ASUI Senate.
4020.030 The ASUI Senate President Pro-Tempore may call pre-session when deemed necessary or upon the request of the ASUI Senate, ASUI Vice President or ASUI President.
4020.040 The ASUI Senate President Pro-Tempore shall serve as chair of the Ways and Means Standing Committee and as an ex-officio, non-voting member on all ASUI standing committees.
4020.050 The ASUI Senate President Pro-Tempore shall be responsible for coordinating and organizing a leadership retreat for ASUI Senators and the ASUI Vice President as detailed in Section 4010.050 of the ASUI Rules and Regulations.
4020.060 The ASUI Senate President Pro-Tempore shall organize a philanthropy project that will make the ASUI Senate more visible in the Moscow Area.
4020.061 The ASUI Senate President Pro-Tempore shall submit a bill outlining the date, cost, times, location and duties of the philanthropy project. The ASUI Senate philanthropy project shall be adopted by the ASUI Senate majority vote and approval of the ASUI President.
4020.062 The ASUI Senate philanthropy project shall be held once every semester. The project shall be completed prior to the last ASUI Senate meeting of the semester.
4020.070 The ASUI Senate President Pro-Tempore shall attend Residence Hall Association, Panhellenic Council and Interfraternity Council Meetings every week in order to give a report and to listen to resident concerns.
4020.071 The ASUI Senate Pro-Tempore shall be assigned to fewer or no University living groups as defined in Section 4070.000 of the ASUI Rules and Regulations.
4020.072 The requirements in Series 4020.070 of the ASUI Rules and Regulations may be excused by the president or chair of the respective organization.
4020.073 If for any reason the ASUI Senate President Pro-Tempore is unable to attend any meeting, the ASUI Senate President Pro-Tempore may designate an ASUI Senate representative.
4030.000 ASUI Senate Meetings
4030.010 ASUI Senate Meetings shall be held each Wednesday of the regular academic year excluding academic breaks and finals week.
4030.020 ASUI Senators are required to attend each ASUI Senate Meeting. Attendance requirements are outlined in Series 4080.000 of the ASUI Rules and Regulations.
4030.030 Procedure for ASUI Senate Meetings shall be as provided in the ASUI Senate Bylaws.
4040.000 Office Hours
4040.010 Each ASUI Senator shall maintain at least five (5) office hours per week which are in a predefined schedule to be submitted to the ASUI Administrative Assistant no later than the second ASUI Senate meeting of the semester.
4040.011 All ASUI Senators will maintain one (1) common office hour per week. The ASUI Senate President Pro-Tempore will post two (2) common office hours at the beginning of each semester. Each ASUI Senator will be required to go to one of those office hours. This office hour will count towards the five (5) required office hours.
4040.020 ASUI Senate office hours shall be posted in plain view in the ASUI office. Office hours must be current and span at least one (1) week.
4040.030 An office hour credit toward Section 4040.010 of the ASUI Rules and Regulations must be fulfilled between 8:00 a.m. and 7:00 p.m., Monday-Friday.
4040.040 The ASUI Senate President Pro-Tempore will verify all ASUI Senator office hours with the exception of their own, which will be verified by the most senior ASUI Senator other than the ASUI Senate President Pro-Tempore.
4040.050 Attendance requirements for office hours shall be outlined in Series 4080.000 of the ASUI Rules and Regulations.
4050.000 ASUI Senate Standing Committees
4050.010 ASUI Senate Standing Committees shall meet every week at a standard, schedule time. Times of ASUI Senate Standing Committee meetings shall be posted in a conspicuous place in the ASUI Office.
4050.020 The following apportionment of ASUI Senators to ASUI Senate Standing Committees will be used by the ASUI Vice President.
Finance – five (5)
Government Operations and Appointments – four (4)
Rules and Regulations – five (5)
Ways and Means – four (4)
4050.030 Procedure, duties and authorities of ASUI Senate Standing Committees are as provided in the ASUI Senate Bylaws.
4050.040 Each ASUI Senator must attend all meetings of their assigned ASUI Senate Standing Committee.
4050.050 Attendance requirements for ASUI Senate Standing Committee meetings shall be outlined in Series 4080.000 of the ASUI Rules and Regulations.
4060.000 ASUI Standing Boards and Senate Responsibilities
4060.010 Each ASUI Senator shall be assigned to an ASUI Standing Board by the ASUI Vice President and choose an office responsibility outlined or approved by the ASUI Vice President..
4060.020 ASUI Senators shall report monthly in communication on their assigned ASUI Standing Board’s activities. If more than one ASUI Senator is assigned to an ASUI Standing Board, the ASUI Senators may rotate this duty.
4060.030 ASUI Senators must attend all meetings of their assigned ASUI Standing Board and any subsidiary department meetings.
4060.031The attendance requirement in Section 4060.030 of the ASUI Rules and Regulations may be waived at the discretion of the ASUI Standing Board Chair.
4060.040 Attendance requirements for ASUI Standing Board meetings shall be outlined in Series 4080.000 of the ASUI Rules and Regulations.
4070.000 Living Group Representation
4070.010 ASUI Senators shall be assigned and shall attend living group meetings to inform students of current ASUI Senate business, information of interest to students and up-coming ASUI sponsored events.
4070.020 Each ASUI Senator shall be assigned to University Residences and Greek chapters by the ASUI Vice President. One (1) ASUI Senator shall be assigned to represent the undergraduate students of Family Housing.
4070.021 The ASUI Senate President Pro-Tempore shall be assigned to fewer living groups than the rest of the ASUI Senate or none at all. Instead, the Pro-Tempore shall represent the Residence Hall Association, Panhellenic Council and Interfraternity Council.
4070.022 Any Greek chapter or university residence hall may appeal their lack of representation and may be assigned an ASUI Senator by the ASUI Vice President for representation at the discretion of the ASUI Senate.
4070.030 Each ASUI Senator shall be required to visit each assigned living group a minimum of once every two (2) weeks, with the exception of academic breaks and summer sessions.
4070.031 Section 4070.030 of the ASUI Rules and Regulations may be waived at the discretion of the appropriate living group president.
4070.040 Requirements for Family Housing representation are as follows:
4070.041 The ASUI Senator representing undergraduate Family Housing students shall attend all Associated South Side Housing meetings.
4070.042 The ASUI Senator representing Family Housing students shall post office hours and contact information in common recreational or living areas within the proximity of University Family Housing. Such information may also be distributed during monthly visits.
4070.050 Attendance requirements for living group representation meetings shall be outlined in Series 4080.000 of the ASUI Rules and Regulations.
4080.000 Attendance Requirements
4080.010 Each ASUI Senator shall attend all assigned ASUI Senate meetings, ASUI Senate Standing Committee meetings, ASUI Standing Board meetings and living group meetings unless unavoidable detained.
4080.020 If an ASUI Senator is unable to attend, that senator is responsible for informing the chair or president of the respective organization in advance.
4080.021 Determination of whether an absence is excused or unexcused shall be made by the ASUI Vice President for living groups meetings and ASUI Senate meetings; the ASUI Senate President Pro-Tempore for office hours; ASUI Senate Standing Committee Chairs for ASUI Standing Committee meetings; and ASUI Standing Board Chairs for ASUI Standing Board Meetings.
4080.022 If prior notification is not given by the ASUI Senator and/or not approved by the chair, the absence shall be classified as unexcused.
4080.023 If prior notification is given by the ASUI Senator and/or approved by the chair, the absence shall be classified as excused.
4080.030 If an ASUI Senator is more than 15 minutes late arriving to any meeting listed in Section 4080.010 of the ASUI Rules and Regulations, that senator shall receive a tardy.
4080.040 The following standards shall be used for absence assignments:
Three (3) tardies = one (1) excused absence
Three (3) excused absences = one (1) unexcused absence
4080.050 Any ASUI Senator who accrues two (2) unexcused absences during a semester shall receive a verbal warning from the ASUI Vice President and/or the ASUI Senate President Pro-Tempore as described in and per the procedure outlined in the ASUI Senate Bylaws.
4080.060 Any ASUI Senator who accrues three (3) or more unexcused absences during a semester shall receive a written public reprimand from the ASUI Senate as described in and per procedure outlined in the ASUI Senate Bylaws.
4080.070 Any ASUI Senator who accrues four (4) or more unexcused absences during a semester may have their pay suspended per the following procedure:
4080.071 The ASUI Vice President, ASUI Senate President Pro-Tempore, and the chair of the ASUI standing committee, or in the event a committee chair is the senator in question, the highest ranking member of the ASUI standing committee to which the senator in question is assigned, shall meet to gather and review evidence and determine by two-thirds (2/3) vote if further proceedings are warranted.
4080.072 The senator facing potential suspension of pay shall be informed of the charges against him/her no less than one week before the matter goes to the full senate.
4080.073 The senator facing potential suspension of pay shall have the opportunity to review all evidence used by the committee, and present evidence and testimony to the contrary before the full senate.
4080.074 The full senate shall consider any suspension of pay. Proposal to suspend pay must be presented in bill format. All evidence and testimony shall be presented in public. Pay may only be suspended by a two-thirds (2/3) vote of the senate not to exceed one pay period suspended per unexcused absence.
5000.000 ASUI BOARDS, COMMITTEES, DIRECTORS AND DEPARTMENTS
5010.000 Appointment Process of ASUI Boards, Committees, and Departments
5010.010 All ASUI standing board and director appointments shall be made by the ASUI President with the advice and consent of the ASUI Senate.
5010.020 All students appointed to ASUI standing boards and departments shall meet the requirements outlined in Section 1010.010 of the ASUI Rules & Regulations.
5010.030 The number of allotted positions on ASUI standing boards and committees, with the exception of the Chair and Vice Chair positions shall be outlined in the ASUI standing board’s or committee’s bylaws.
5010.040 Appointments to ASUI Departments shall be made at the discretion of the corresponding director, subject to review by the ASUI Chief of Staff and the ASUI President, with the advice and consent of the ASUI Senate.
5010.041 All appointments to ASUI Departments confirmed by the ASUI Senate serve at the pleasure of the ASUI President.
5010.042 All appointments to ASUI Departments last as long as the officer is a valid member of the ASUI and is subject to removal by the ASUI President or disappointment by the ASUI Senate.
5020.000 ASUI Standing Boards and their Subsidiary Coordinators
5020.010 The ASUI standing boards and their subsidiary coordinators are listed below:
ASUI Activities Board
Cultural Initiatives
Leadership Development
Reimbursement and Event Funding
ASUI Civic Engagement Board
Communications
Community Involvement and Service
Elections
Issues Awareness
ASUI Commons and Union Board
Commons
Union
Retail
ASUI Student Recreation Board
Health and Safety
Sports and Recreation Facilities
ASUI Vandal Entertainment Board
Blockbuster Films
Coffee House
Concerts
Lectures
Performing Arts
Promotions
5030.000 Duties and Responsibilities of ASUI Standing Boards Chairs
5030.010 Each ASUI standing board chair shall be responsible to the ASUI President for the proper administration of their standing board and its subsidiary coordinators.
5030.011 The chair shall ensure that the board and coordinators are knowledgeable of and working to fulfill the board’s mission statement.
5030.012 All documents mentioned in Section 5050.040 of the ASUI Rules & Regulations must be approved by a two-thirds (2/3) vote of the ASUI Senate.
5030.13 Before any changes become official ASUI policy, all changes in the documents mentioned in Section 5040.020 of the ASUI Rules & Regulations must be approved by the affected ASUI coordinator’s governing board.
5030.020 Each ASUI standing board chair shall be responsible for the proper supervision and administration of their standing board and subsidiary coordinator’s budget.
5030.021 No ASUI standing board chair may allocate funds for purposes other than those budgeted by the ASUI senate.
5030.030 Each ASUI standing board chair shall be responsible for providing at least 48 hours notice of meetings to board members, subsidiary coordinators, and ASUI elected officials.
5030.040 Each ASUI Standing Board Chair shall be responsible for providing at least 48 hours notice of meetings to board members, subsidiary coordinators, and ASUI elected officials.
5030.050 Each standing board chair may suspend or dismiss any of their coordinators provided they consult with the ASUI President first.
5030.060 Each standing board chair may upon demonstration that board member has two (2) unexcused absences from board meetings, dismiss that board member, provided that the board chair has consulted with the ASUI President first. The ASUI President may overturn any dismissal.
5030.070 Each standing board chair shall be responsible for attending ASUI President’s Cabinet meetings. If the chair is unable to attend, they shall be responsible for sending an informed member in their place.
5030.080 Each appointed ASUI board chair shall serve no less than five (5) office hours per week, which are in a predefined schedule to be submitted to the ASUI Administrative Assistant. The hours will be posted for public knowledge.
5030.090 All ASUI board chairs shall attend a diversity awareness training session each semester as defined in series 1040.000 of the ASUI Rules & Regulations.
5040.000 Duties and Responsibilities of ASUI Standing Boards
5040.010 Each ASUI standing board shall elect, from among its membership, a vice-chair and a secretary unless provisions are made elsewhere for the appointment of these positions.
5040.011 The bylaws of each ASUI standing board shall describe the process for electing these positions and the duties of each.
5040.020 Each ASUI standing board shall submit bylaws to the ASUI President by November 1st of each year for submission the ASUI Senate for approval.
5040.030 Each ASUI standing board shall submit budget requests (when applicable) to the ASUI President by February 1st.
5040.031 No ASUI standing board may allocate funds for purposes other than those budgeted by the ASUI Senate.
5040.040 Each ASUI standing board shall have the power to uphold or repeal the following actions | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||